Tanfer ERP
EN → TR

Getting started

Getting started

← Dashboard

Welcome to the Tanfer ERP. Here's how to do the four things you'll use most.

How to make a budget request

A budget request asks for approval to spend money. Once approved it shows up as a planned payment in the cash plan.

Steps

  1. 1Pick the company (entity) the spend belongs to.
  2. 2Choose the type — Weekly or Additional — then add one line per thing you're buying: category, a short description and the amount. Watch the running total; a warning appears if you go over the company's weekly or monthly limit.
  3. 3Set who it's requested by, who to send it to for approval and the payment date — then Submit.

The approver is notified. After they approve, it becomes a planned payment you'll see on the entity dashboard.

New budget request →

How to record money in and out

Entries are the individual money movements in the cash plan — money you expect to receive (incoming) or pay (outgoing).

Steps

  1. 1Choose the direction: Incoming (money in) or Outgoing (money out).
  2. 2Pick the company, the date and enter the amount and currency.
  3. 3Choose a category (an income category for incoming, an expense category for outgoing) and the partner — the customer for money in, the vendor for money out. You can add a new one on the spot with the + button.
  4. 4Pick the payment method / account. For an outgoing entry you can optionally match it to an approved budget request.
  5. 5Save. The entry now appears in the cash plan and feeds the projections.
New entry →

What "My Cash" means

"My Cash" on your dashboard is the cash you personally hold from advances — money handed to you to spend on the company's behalf.

Steps

  • Your balance = advances received − what you've spent. Each currency is shown separately.
  • A red balance means you've spent more than you received on record — usually something still needs to be recorded or reconciled.
  • The movements list shows every advance in and every spend out attributed to you.
  • To bring it down, record your spending as outgoing entries / expenses attributed to you.
Go to dashboard →

How to enter a sale

New Sales is the quick counter-entry screen for T-FORCE. Each sale can hold several items and is booked as income in one step.

Steps

  1. 1Pick the customer (add a new one with the + button if needed).
  2. 2Optional: choose the trainer (PT) the sale is credited to and their commission %. Leave blank for no commission.
  3. 3Pick the income category, then set quantities on the packages / items sold underneath it.
  4. 4The total sums automatically from quantity × price, but you can edit it for discounts or price-less packages.
  5. 5Choose the payment method — Cash lands in the Kasa, Transfer or Card lands in the bank account.
  6. 6Set "collected by" — the staff member whose cash box holds a cash sale — then Save. Each item is booked as its own income line.
New sale →

FAQ

›What's the difference between a budget request and an entry?

A budget request asks for approval before you spend. An entry records an actual expected money movement (in or out) in the cash plan. Approved budgets turn into planned entries automatically.

›Who approves my budget request?

The person you pick in the "send to" field. If the amount is over the company's limit, an extra approver from Management is required too.

›Why is my "My Cash" negative?

You've recorded more spending than the advances you've received, or an advance you were given hasn't been recorded yet. Check the movements list and record any missing advance or refund.

›Can I add a new customer or vendor while filling in a form?

Yes. Every customer / vendor picker has a + button that opens a small form — add them without leaving the page.

›How do I record a walk-in sale? (T-FORCE)

Use New Sales. Pick the customer, the items and quantities, the payment method and who collected the cash. It's booked as income in one step.

›I made a mistake on an entry — what now?

Open the entry from the cash plan list and edit it, or delete it if it hasn't been posted. Posted journal entries can't be edited — they're reversed instead.

Glossary

Quick reference for the acronyms and accounting terms used across the dashboard.

Reports

MTD
Month-to-date — totals from the first of the current month through today.
YTD
Year-to-date — totals from the first of the fiscal year through today.
TB
Trial balance — every account with its debit / credit balance for a period.
P&L
Profit & Loss (income statement) — revenue minus expenses for a period.
BS
Balance sheet — assets / liabilities / equity at a point in time.
Aging
Open balances bucketed by how long they've been outstanding (current / 1-30 / 31-60 / 61-90 / 90+ days past due).

Accounting

AR
Accounts receivable — money customers owe you for invoices you've issued.
AP
Accounts payable — money you owe vendors for bills you've received.
GL
General ledger — the master record of every posted journal entry.
JE
Journal entry — a balanced set of debit / credit lines posted to the ledger.
CoA
Chart of accounts — the structured list of accounts the entity uses (TDHP for TR, IFRS for international).
IC
Intercompany — transactions between two entities in the same group.
Open
Issued or invoiced but not yet paid in full.
Overdue
Past the due date and not yet paid.
Functional currency
The currency the entity primarily operates in (TRY for Turkish entities, GHS for Ghanaian, etc.).
Reporting currency
USD — the currency the group consolidated reports translate everything into.
FX
Foreign exchange — currency conversion between functional and reporting currencies.

Workflow

SLA
Service-level agreement — the time limit before an approval escalates.
Informal payment
A cash expense flagged as informal — always requires CFO approval regardless of amount.